Directorate of Planning and Quality Assurance

The Directorate, under the auspices of the Pro-Vice-Chancellor, is charged with the responsibility of ensuring the development, maintenance and continuous improvement of all academic standards in the University. Specifically, the Directorate spearheads the coordination, planning and monitoring of academic programmes as well as ensure the adherence to quality standards by monitoring academic and administrative activities.

Additionally, the Directorate employs a variety of mechanisms to maintain high-performance standards, thereby assuring total quality management in all activities that have direct impact or otherwise on the outcome or delivery of tuition and related academic services. In ensuring the conformity to quality standards and practices, the Directorate contribute significantly in driving the mission of Ho Technical University.

Vision
To be the hub of excellence in academic planning and quality assurance processes of the University.

Mission
To plan and assure highest quality processes to meet acceptable standards in teaching, learning, research, innovation, and administrative services of the University.

Objectives

To plan, coordinate and develop the University’s:

• Data Management
• Strategic Planning
• Academic Planning

DEPARTMENTS/SECTIONS

Two sections/departments of the Directorate carry out the mandate and function of the Directorate:

Planning
Quality Assurance

Planning

The Planning office of the directorate ensures and oversees the following:

• Promote the service of the Department/Unit as the Information nerve-centre of the University.
  Collect, collate, analyse and store statistical data on staff, students, equipment and structures of the University on continuous basis.
• Coordinate the development of Strategic Plans for the University, monitor and evaluate Action Plans contained in the Strategic Plans as the implementation progresses to ensure that the various milestones are attained.
• Develop, in consultation with Management, the format for annual and other strategic reports from time to time.
• Prepare composite time-tables to manage the use of lecture rooms, workshops and laboratories with class sizes and monitor use of same to promote efficiency and effectiveness.
• Compute Full-Time Equivalents (FTEs) for each Department to guide the recruitment of Faculty members in response to changes in student numbers.
• Provide statistical reports for submission to relevant regulatory agencies including GTEC and CTVET.
• Perform any other related functions as may be assigned to the Office by the Director of Planning and Quality Assurance

Quality Assurance

The Quality Assurance Office of the Directorate:

• Maintain acceptable levels of academic, administrative and governance standards with respect to teaching, learning, administration and innovation
• Conduct student evaluation of courses and teaching staff every semester
• Conduct regular departmental reviews
• Facilitate the conduct of self-assessment and quality audits
• Facilitate quality audits and staff development
• Oversee the preparation of quality audits, self-studies, quality assurance reviews, surveys, staff training and development, and graduate tracer studies.
• Ensure proper orientation of new staff both Teaching and Non-Teaching.
• Liaise with Faculties/Schools for Accreditation of new programmes and re-accreditation of existing programmes with GTEC;
• Design, implement and review academic quality control schemes;

ACHIEVEMENTS

1. Planning & Policy Development: 

• Strategic Planning
• Policy Development

2. Accreditation of Programmes:

• Accreditation of New Programmes
• Reaccreditation of Existing Programmes

3. Surveys: 

• Entrance Survey
• Exit Survey
• Tracer Studies
• Customer Satisfaction Survey

4. Audit: 

• Post Admissions Audit
• Facilities Audit
• Academic Peer Review

5. Data Management

• Data Collection & Analysis (Staff & Students)

6. Monitoring & Evaluation
7. Strategic Plan
8. Conduct of Examinations
9. Policy Implementation
10. Training Workshops